TX OPEN MEETINGS.COM provides the electronic message board capabilities needed to support electronic discussions as prescribed by the Texas Open Meetings Act. However, its use alone does not assure compliance as compliance is a behavior based activity and is achieved by how the system is used. Additional activities needed for compliance are listed below.
Must provide a link to their message board directly from the home page of their website so that their message board is only one-click away from their home page.
Must print out the file(s) of archived messages when received and maintain the document(s) as part of their freedom of information archives.
Keep the list of e-maill addresses authroized to use their message board updated.
Must use only their TX Open Meeings.com message board e-mail addresses when sending and/or replying to e-mails from other elected members of thier governing body and/or approved staff members. Do not send or reply directly to an individual's personal e-mail address.
Have an individual e-mail account and keep their e-mail account credentials secure. (Do not share e-mail accounts).
Remember that all e-mail sent to the message board address becomes part of the permanent pubic record.